FAQs | Manor Farm Wedding Venue Tythe Barn Bicester
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FAQ

Here are some of our most frequently asked questions.

Meetings
  • Your venue fee covers meetings here and phone/email correspondence to plan your day.
  • You are welcome to bring your parents, florist, photographer etc to see Manor Farm Barn, but please phone to make an appointment. Saturday or Sunday mornings are possible as long as we don’t have an early wedding.
  • We will need a couple of meetings at Manor Farm Barn to go through the details of your day – these are generally held about 6 months and 1 month before your wedding.
Deposits & Payment Schedule
  • To confirm the booking for the venue we will require a total deposit of £1,000.
  • An invoice for the total estimated cost of the event will be raised 26 weeks prior to the event date, 50% of this invoice is due on this date, minus your £1,000 deposit.
  • We will ask you to confirm your final numbers one month before the wedding, and will invoice you for our venue hire fee, the drinks package which we will have agreed, any additional agreed extras and the returnable damage deposit (£500) less all monies paid prior to this invoice. This account will be due for settlement, with any cheques cleared, twenty one days before the wedding. Refunds will not be given if numbers should drop. Any changes made after this date may result in extra charges
  • We will balance your account, and return your damage deposit (all being well!) within three weeks of the wedding
  • The hirer shall be required to pay for any loss or damage to any part of the venue, or any fixtures, fittings and equipment which is caused by the hirer, their guests or suppliers.
Period of Notice / Cancellation
  • 26 plus weeks notice – £100 administration fee
  • 13 to 26 weeks notice 50% charge
  • 7 to 13 weeks notice 75% charge
  • 0 to 7 weeks notice full charges to be made

In the event that the deadline for your final balance has passed, a 5% charge of the remaining balance will be added to your final invoice.

For notice of cancellation to be valid, we must receive it in writing, sent via recorded delivery. If you cannot prove we have received your cancellation letter, it will be deemed that notice has not been given and further charges will apply. A verbal cancellation is not accepted under any circumstances.

For changes of date a £100 administration fee will apply.

Insurance

Deposits are non returnable. We would strongly advise you to take out wedding cancellation insurance when you pay your deposit

General Information

Please no paper confetti in the yard and garden – it doesn’t look great by the following week! If you have the chance, pick and dry your own flower petals, or freeze dried petals are available on www.confetti.co.uk

  • Drinks before the wedding breakfast are served in the gardens when fine, but inside the barn in cold/wet weather
  • No smoking inside the barn; we have a designated smoking area outside.
  • The minimum number of guests for a wedding breakfast is 75.
  • The maximum seating for a wedding breakfast in the barn is 100.
  • The maximum total number of guests including evening guests: 120
  • We will need to move a couple of tables to make room for dancing.
  • The last dance is at 11.45pm. The bar closes at 11.30pm.
Invitations

It is useful for your guests to have the following information; all of which is available on our website. We can email copies to you for those who have no internet access.

1. Direction sheet and map to Manor Farm Barn – find us
2. Taxi list (cars can be left here overnight)
3. Local accommodation list

Wedding Guests

Please could you provide a list of names and relationships of all the important people – bride and groom’s parents, best man, chief bridesmaid etc.

  • It is useful to have someone prepared to act as MOC to announce the meal, speeches etc. We can call people to attention, but it is probably better if you can delegate the job to someone appropriate (father/best man/brother?)
  • Please can you arrange for someone to ring us on 07479 196538 when you leave the church/registry office to give us a more accurate idea of your expected arrival time.
Timings

An ideal time to start your drinks reception (especially if you’re inviting evening guests) is approximately 2.30 – 3.00 pm. This will give you time to do all the formal parts of the day before your evening guests arrive at about 7.00 pm.

  • A civil ceremony will take approximately 30 minutes. A church ceremony will take 45 minutes to 1 hour plus photos at the Church. Please also consider your journey time to Manor Farm Barn.
  • Please could you let us know when you have booked your ceremony (time and place) and we will email an outline itinerary based on this.
  • We charge a supplement for weddings starting before 2.00 pm
  • The licensed bar will be open from the time of arrival of guests (unless that is before 12.00 noon).  If you are holding your civil ceremony at Manor Farm Barn, the bar will not be open until afterwards.  The bar closes at 11.30pm
  • Music – the last dance is at 11.45pm.
Bar

The bar will be stocked with lager, bitter and the usual bar stock.

  • We will discuss and agree any drinks package before your wedding.  It is possible to bring your own wine and champagne/prosecco however there will be a corkage charge of £10 per bottle of wine and £13 per bottle of champagne and prosecco
  • While the bar is open all drinks must be bought from Manor Farm Barn
Other Suppliers
  • Please supply us with the contact details of your disco/band, photographer, florist and any other entertainer or supplier who will be coming to Manor Farm Barn. Also ensure that they have a directions sheet.
  • A band will generally request that you provide a meal; you need to organise this with the caterer. We can run a tab for band drinks if required. We can provide a room for them to change in etc.
  • Fireworks are not possible as we have a number of thatched buildings behind the barn.
Table Plans & Decorations
  • We can put 1 or 2 side tables in the entrance marquee for the guest book, presents etc and some chairs for occasional seating.
  • We have long tables which we can use for a top table and serving/side tables however we do feel that the barn lends itself best to having a round top table. The majority of our seating is 5ft 6in round tables which seat 10 comfortably. We have a table for the cake.
  • Please deliver your table plan, favours etc the day before your wedding, at a time to be arranged with us. At this point we will also be available to discuss your requirements. The table plan is usually displayed on a lectern in the entrance marquee.
  • On a copy of your seating plan please list names in order so that we can put name cards on the tables, also indicate any guests with special dietary requirements etc
  • We are happy to light candles / tea lights on the ledges in the barn
  • We have table name stands
  • White table linen and napkins are provided by our caterers
  • Chair covers are not provided within our fee, but they can be ordered directly from The Chair Tailor www.thechairtailor.co.uk. They know the dimensions of our chairs and will liaise with us directly with reference to your requirements.
Children
  • There is a pond in the field nearby and farm machinery is dangerous. Please make sure that children are supervised at all times.
  • We can hire in highchairs when required however there will be a charge of £15.00 per highchair.  Parents are more than welcome to bring their own.
Taxis & Transport
  • We have a list of taxi and mini bus companies at the bottom of our recommended suppliers list
  • It is sensible to book taxis in advance – please enclose the list with invitations, so that guests can organise their transport. If a group are going to one place it may be cost-effective for them to organise a mini bus or coach.
Useful Information